How to Fill Out an Employee Check Stub Template

Fill Out an Employee Check Stub Template
July 11, 2023
Time to read: 8 Minutes
July 11, 2023
6 min read

Do you want to know how to fill out an employee check stub template? An employee check stub is a document created for each payroll period detailing the amount of money paid to employees.

It includes the total earnings, deductions, and the net salary received by the worker after taxes and other fees are taken out. Knowing how to properly fill out this important document can help you avoid mistakes or misunderstandings between employees and employers.

This guide will walk you through the process of filling out an employee check stub template so you can optimize your payroll system for accuracy and efficiency.

What Is an Employee Check Stub?

An employee check stub is a document that lists the total wages earned by an employee during a pay period, as well as any deductions are taken from their salary. This includes taxes, insurance, and other deductions required by law.

The information on the check stub helps employers track the contributions made to an employee’s benefits and ensure that the proper deductions are made. It also helps employees track their income and deductions to make sure they’re paying the right amount of taxes and that they have the right insurance coverage in place.

What Is an Employee Check Stub Template?

An employee checks stub template is a document that serves as a guide for employers to fill out their employee’s check stubs. The template will include basic information such as the employee’s name, pay rate, and deductions taken from their salary. It also provides the layout of how all this information should be laid out on the check stub.

At Real Check Stubs, we have a wide variety of employee check stub templates available to meet the needs of any business. Our templates are designed to make it easy for employers to complete their employee’s check stubs quickly and accurately.

How to Fill Out an Employee Check Stub Template

How to Fill Out an Employee Check Stub Template

Once you have selected a template from Real Check Stubs, there are several steps you should take in order to correctly fill out the employee check stub.

Enter the Employee’s Information

This includes their name, address, Social Security number, and any other relevant information. This information can be easily organized by listing it along the top row of the pay stub.

Calculate Pay Rate

Your chosen template will include fields for calculating the employee’s hourly or salaried rate of pay. Enter this information into the appropriate fields on the template.

Payment Details

This is the most detailed section of the pay stub. Essentially, it should detail how much the employee earned during the current pay period, as well as how much they have earned this tax year.

A pay stub template would have the following components:

Check Number

This is the check number issued to the employee. This is useful if the check has to be canceled or traced down. 

Pay Period and Pay Date

These should be self-explanatory. The pay period portion should provide the start date and finish date of the pay period in question. The pay date section should specify the date the check is issued. This is usually a few days after the end of the pay period.

Add Any Bonuses or Additional Income

If the employee has received any bonuses or additional income during the pay period, enter that information into the provided fields.

Calculate Deductions

Enter any deductions taken from the employee’s salary into their check stubs, such as taxes, insurance premiums, and any other applicable deductions required by law.

Review and Sign

Finally, review the information you have entered into the check stub, ensuring that it is accurate and complete. Once you are satisfied, sign the stub to indicate that you have verified its accuracy and completeness.

By following these steps, employers can ensure that their employee’s check stubs are filled out correctly and accurately. This will help employers keep track of their employees’ contributions to benefits and ensure that the appropriate deductions are taken from their salary.

It can also provide peace of mind for employees, as they can easily verify the accuracy of their income and deductions on their check stubs.

Using an employee check stub template from Real Check Stubs can help employers save time and effort when it comes to completing their employee’s check stubs.

Our templates are easy to use and provide a fast way for employers to accurately complete employee check stubs. With our templates, you can be sure that your employees’ information is accurate and up-to-date.

What are essential pieces of information included on an Employee Check Stub?

Fillable Pay Stub Template

Whether you’re an employer or an employee, it’s important to understand why information is included on an employee check stub. An employee check stub contains information about the employee’s paycheck, including their earnings and deductions for taxes and benefits. It also serves as proof of payment for the employee, allowing them to track their wages over time.

In this section, you will learn each of the elements found on an employee check stub, including gross pay and net pay. You will also gain a better understanding of how taxes and other deductions are calculated. When you understand what’s included in your paycheck, you can make more informed decisions about your finances.

General information

The pay stub should include basic identifying information such as the employer's name and address, the employee's name and address, and the employee's Social Security number.

Pay period


A pay period is a time frame for calculating earned earnings and determining when employees get their paychecks. The pay stub should specify the days for the payments and the total number of hours worked. Pay periods are usually defined and recurring on a weekly, biweekly, semi-monthly, or monthly basis.

Gross Pay

Gross pay is the amount an employee earns before any deductions are taken out. Gross pay includes all wages, bonuses and other forms of compensation.

Payroll Taxes

One of the biggest deductions taken out of an employee's paycheck is payroll taxes. These are mandatory deductions that are used to fund the Social Security and Medicare programs. The amount of taxes taken out depends on the employee’s wages for that pay period, with a percentage withheld from each paycheck.

Other Deductions

Many employers also offer other deductions like retirement plans or health insurance. If an employee has elected to have these deductions taken out of their paychecks, they will be listed on the employee check stub. Depending on the type of deduction, it may also show as a pre-tax or post-tax deduction.

These deductions can often result in significant savings for employees, so it’s important to make sure they are taking advantage of them when applicable.

By understanding the elements of an employee check stub, you can make more informed decisions about your finances. When employers provide accurate information on pay stubs, it makes it easier for employees to track their finances and understand where their money is going. This also ensures they are receiving the correct amount of wages each period.

Voluntary deductions

Voluntary deductions are monies an employee has chosen to deduct from their gross salary. Group life insurance, healthcare and/or other benefit deductions, Credit Union deductions, and so on are examples.

Involuntary deductions

Garnishments are the term used to describe legally compelled compulsory deductions. Unpaid taxes, child support orders, creditors, bankruptcy orders, and unpaid college loans may all be demanded. An involuntary deduction amount is often assessed against an individual's disposable wages.

Net Pay

Net pay is the total amount the employee receives after all required deductions have been made. This number is what will be deposited into their bank account or sent to them as a paper check.

Net pay includes income tax withholdings, Social Security and Medicare taxes, contributions to a retirement plan or health savings account, and any other deductions required by law or set up through an employer’s payroll system. For example, if an employee earns $10,000 per month and has $2000 deducted for taxes and benefits, their net income is $8000.

Overall, having an understanding of what’s included on an employee check stub can help both employers and employees make more informed decisions. This knowledge can lead to better financial planning and potentially save money in the long run.

How do I make a realistic pay stub?

How do I make a realistic pay stub?

To begin, rather than rounding down pay values, utilize real figures. Second, use a professional pay stub template like our Fillable Pay Stub Templates. Next, ensure that all federal, state and other taxes are appropriately computed. Finally, ensure that there are no faults or errors, such as spelling issues.

Why Is Accurate Information Vital When Filling Out an Employee Check Stub?

Accurate information is essential when filling out an employee check stub. This is because any incorrect information could lead to discrepancies in the employee’s taxes or benefits, which can result in hefty fines for the employer.

By using a template from Real Check Stubs, employers can be confident that their employees’ check stubs are accurate. Moreover, the template will streamline the process of filling out check stubs, allowing employers to save time and money in the long run.

Additionally, having a standard form for all employees to follow helps ensure that everyone is on the same page when it comes to necessary information such as wages earned, deductions taken, and net pay.

This makes it simpler for employers to manage their payroll and make sure that all employees are paid correctly. The template can also be used as a reference sheet if there are any questions or discrepancies regarding an employee’s check stub.

Overall, accurate information is important when filling out an employee check stub template in order to maintain accuracy throughout the payroll process.

At Real Check Stubs, our templates are designed to help employers ensure that their employee check stubs are accurate, saving them time and money in the long run. 

And by using our templates, employers can rest assured that they have met payroll compliance guidelines while providing their employees with clear and accurate information regarding their paychecks.

Get Started with Real Check Stubs Today

Real Check Stubs can help simplify the process of filling out an employee check stub template. With a few simple clicks, you can have your check stubs ready to go in no time at all. It’s easy to use and requires minimal setup, so you won’t need to spend hours learning how to input information correctly.

Plus, with the help of Real Check Stubs, you can make sure the information on your check stubs is accurate and up-to-date.

Once you’ve entered the necessary information into your template, you’ll be able to print out ready-made check stubs in just minutes. This means that all you need to do is attach them to each employee’s paychecks, and you’ll be all set.

No more worrying about the accuracy of your check stubs—Real Check Stubs takes care of it for you.

If you need help getting started with Real Check Stubs, there are plenty of resources available to guide you through the process. From tutorials to step-by-step instructions, you’ll be able to find the answers and advice you need to fill out an employee check stub template quickly and easily.