How to Get a Check Stub From Workday
Getting your pay stubs from Workday takes just a few taps. Log in to your company's Workday portal or the Workday app, open the Menu, then go to Benefits and Pay > Pay to view and download your payslips. This guide walks you through every step, and it covers what to do if you have already left the job and lost access.
In Workday, your pay stubs are called payslips, and they usually appear a few days before payday. If you need a copy fast, you can also get a pay stub in other ways, which we cover further down.
How to Get Pay Stubs From Workday (Step-by-Step Guide)
Every employer sets up its own Workday tenant, so the exact home screen looks a little different from company to company. The path to your payslips is almost always the same. Here is the current process for both the web portal and the Workday app.
1. Open the Workday App or Your Company Portal
Android and iOS users can download the Workday app and open the login screen. You can also use the web version through your employer's unique Workday sign-in link. If you do not have that link, ask your HR or IT team, since each company has its own portal address.
2. Enter or Scan Your Organization ID
On the app, type your organization ID in the field provided or use the scan option. You can find it under the profile menu at "My Account," or you can enter your company's full name instead. If you get stuck, your HR department can share it.
3. Sign In With Your Username and Password
Enter the Workday login credentials your employer gave you, then sign in. If you forgot your password, contact HR or IT for a reset. Workday itself cannot reset your login because of its security policies.
4. Open the Menu and Tap Benefits and Pay
Tap the Menu icon, which looks like three lines in the top-left corner. Select Benefits and Pay from the list. If your employer placed the Pay worklet right on your home screen, you can tap that instead.
5. Select Pay, Then Payments
Your most recent payslips appear under the "Recent Pay" or "Payments" section. To see older records, click View All Payslips. Most Workday tenants keep one to three years of pay history.
6. View, Download, or Print Your Payslip
Select the pay period you need, then open the PDF statement. Use the print or download option to save a copy for taxes, a loan, or a rental application. It is smart to save a copy every few months while you still have access.
Quick Reference: Where to Find Pay Stubs in Workday
| What you want to do | Path in Workday |
|---|---|
| See your latest pay stub | Menu > Benefits and Pay > Pay > Payments |
| See your full pay stub history | Pay > Payments > View All Payslips |
| Download or print a copy | Open the payslip > Print or save the PDF |
| Find your W-2 or tax forms | Pay > Tax Documents |
What Information Do I Need to Get a Pay Stub From Workday?
To sign in to Workday, you need three things: your organization ID, your work email or username, and your password. Keep these handy before you start so the process only takes a minute. If you are missing any of them, your HR or IT team can help you recover them.
Why May You Need Pay Stubs From Workday?
Pay stubs are your proof of income. You will need them to apply for a loan, rent an apartment, track your earnings, or sort out a payment issue with your employer. They also help you confirm that your W-2 form is correct when tax season arrives.
What to Do if You Do Not Work There Anymore
Leaving a job does not erase your right to your pay records. It does make access harder, because most employers deactivate your Workday login within days of your last day. Some keep it open through the end of the year you leave plus one more year, but you should not count on it.
First, try signing in with your old credentials. If your account still works, follow the steps above to download your old payslips before access ends. If you are locked out, you will need to get pay stubs from your previous employer another way.
Here are your best options when your Workday portal is closed:
- Contact HR or payroll in writing. Ask for "copies of my pay statements" and list the exact pay dates you need. Federal law (the FLSA) requires employers to keep payroll records for at least three years.
- Reach out to your state labor office. Many states let you request wage records if your former employer is slow to respond.
- Use bank statements plus your W-2. Lenders and landlords often accept payroll deposits and your W-2 in place of stubs.
If you know your true pay figures but cannot get official copies in time, you can rebuild a clean records copy with a pay stub generator and pair it with your bank deposits for your own budgeting and record-keeping.
How Do I Get My Old Pay Stubs or W-2 From Workday?
If you still have access, open Pay > Payments for old payslips and Pay > Tax Documents for your W-2. If your login has been deactivated, ask your former employer's payroll team to send the copies. When you need a replacement income document for your own files, a W-2 form maker can help you recreate one from your known figures.
Can I Make My Own Pay Stubs at Home?
Yes. You no longer have to rely on your employer to produce a pay stub. You can create your own pay stubs at home in a few minutes with a check stub maker. Just note that a self-made stub cannot be passed off as an official employer document for things like loan or income verification.
Do I Need Authorization if I Make My Own Pay Stubs Online?
To use a self-made pay stub for any official purpose, you need your company's authorization. Your employer can approve it with a signature or another approved method. Without that, treat the stub as a personal record only.
FAQs
Where do I find pay stubs in Workday?
Sign in to Workday, open the Menu, then go to Benefits and Pay and select Pay. Your payslips appear under the "Payments" or "Recent Pay" section, where you can view, download, or print them.
Can I see old pay stubs on Workday?
Yes, as long as you still have access. Click "View All Payslips" under the Pay section to see your history, which most employers keep for one to three years.
How do I get my pay stubs from Workday after I quit?
Try your old login first, since some employers keep access open for a limited time. If you are locked out, send a written request to your former employer's HR or payroll team for copies of your pay statements.
Why can't I see my pay stub on Workday?
A missing pay stub usually means your access was deactivated, the payslip is not posted yet, or your employer added the pay section under a different label like "Compensation." Contact your HR or IT team if the Pay option is not showing.
Can I get my W-2 from Workday?
Yes. If your company posts tax forms in Workday, open Pay and select "Tax Documents" to download your W-2. Former employees who have lost access should request the form directly from payroll.
Conclusion
Knowing how to check your pay stub in Workday saves you time when a loan, lease, or tax filing is on the line. Grab your payslips while your access is active, and save a copy every few months so you are never caught short. If you ever need a personal income record fast, Real Check Stubs can help you put one together.
References
- Workday Customer Support: https://www.workday.com/en-us/customer-experience/support.html
- U.S. Department of Labor, FLSA Recordkeeping: https://www.dol.gov/agencies/whd/fact-sheets/21-flsa-recordkeeping
- Washington State L&I, Payroll and Personnel Records: https://lni.wa.gov/workers-rights/workplace-policies/payroll-and-personnel-records
- University of Washington IT, Workday Access for Former Employees: https://it.uw.edu/?p=177406
Kristen Larson is a payroll specialist with over 10 years of experience in the field. She received her Bachelor's degree in Business Administration from the University of Minnesota. Kristen has dedicated her career to helping organizations effectively manage their payroll processes with Real Check Stubs.
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