When you get paid, do you really understand how your employer calculated your pay? Do you wonder why certain numbers appear on your paycheck stub? Do you wish you knew how to decipher these strange abbreviations? If so, then it's time to learn.
In this article, we'll go over the most common abbreviations used on your paycheck and explain exactly what they mean. We'll also look at some obscure ones that might even confuse you.
In this guide, we'll walk through the most common pay stub abbreviations and explain what they mean. If you're wondering what "PTO", "PTD", or "VAC" means, then read on!
Why it is important to understand Pay Stub Abbreviations
Pay stubs are essential documents that show the exact amounts that are paid to employees within a specific pay period. Understanding pay stub abbreviations will help you to know how your income is distributed and if there are any errors in your paycheck.
For example, if you receive a paycheck that says $1,000 instead of $1,100, then your pay stub will tell you why because it will itemize each deduction that was taken from your pay.
Understanding pay stub abbreviations will also help you know how much your employer withheld for federal and state taxes. You will need these amounts to calculate your annual income tax returns.
Knowing pay stub abbreviations is useful, responsible, and important because the information will be needed at some point. In this article, we will cover some common abbreviations and also some uncommon ones.
What Are Some Common Pay Stub Abbreviations?
Most states require employers to give their employees access to their pay stubs. There are also minimum requirements for the information that are set by both state and industry.
Pay stubs can be small and payroll providers use abbreviations to save space and make them easier to read. Most businesses will use standard abbreviations, but there are so many. Some common ones include:
401(k)/Ret - Retirement Plan
If you're not familiar with 401(k), it stands for Individual Retirement Account. This plan allows employees to save pre-tax dollars for retirement. Your employer will deduct the amount that you choose from your paycheck and then match some percentage of your contribution.
EIN - Employee Identification Number
An EIN number (Employee Identification Number) is a unique identifier used by employers to track employee income taxes. The IRS requires every employer to issue an EIN to each person who works for them.
If you're self-employed, you can use your social security number or you can apply for an EIN. This number allows you to file tax forms and pay taxes online.
FED - Federal Taxes or FWT Federal Withholding Tax
Federal Income Taxes (FED) are taxes that are automatically withheld from each paycheck by your employer and paid to the federal government on your behalf. When you file your annual income tax return, you might be due a refund or owe money, if there has been an over- or underpayment.
FICA - Federal Insurance Contributions Act
Federal Insurance Contributions Act (FICA) is a payroll tax, paid by employers to fund Social Security and Medicare benefits. The IRS requires an employer to withhold FICA taxes from each paycheck. The amount withheld depends on the employee's salary and the employee's elected exemptions indicated on their W-4.
FSA - Flexible Spending Account
Flexible Spending Accounts or FSAs are tax-advantaged accounts where employees can set aside pre-tax dollars to cover out-of-pocket medical expenses. This money is put in an account, an FSA, that you can access when needed and normally funds must be spent within the calendar year.
Garn/Garn% - Garnishment
The government has the right to take money out of your paycheck to satisfy debts owed to them. Here are some common garnishment abbreviations:
ChildSP1 - child support in your state
IRS Levy - Internal Revenue Service levy
BkrptGar - bankruptcy garnishment
StdnLoan - Student Loan
The wages can be taken as a garnishment percentage or as a flat rate.
Gross - Gross Pay
"Gross" pay is the total money you earned during the pay period before any deductions were made. This includes everything - any overtime hours worked, tips, bonuses, etc.
HOL - Holiday Pay Or Holiday Account
Some businesses have a Holiday Pay (abbreviated HOL) benefit, which is compensation paid to employees who take off work during certain government-mandated holidays.
INS/MED - Insurance/Medical Deductions
Your insurance premiums are a pre-tax deduction from your pay. There are many types of insurance that an employer might offer, including health, dental insurance, and vision insurance. Each type might have its own abbreviation or could be included in INS.
NET - Net Pay
Net pay refers to the total amount of take-home income earned during the pay period. This is the amount of money that you keep after all deductions are made.
OT - Overtime
Overtime (OT) refers to hours worked beyond 40 hours per week. Federal law requires that overtime pay is no less than time and one-half the regular rate of pay.
PTO - Paid Time Off
Paid Time Off (PTO) allows employees to take paid leave for personal reasons, such as caring for sick family members, attending school events, or taking care of elderly parents. Some organizations distinguish between PTO and vacation time, so be sure that you understand your employer's terms for each.
REG - Regular Pay
The abbreviation "REG" on your pay stub stands for Regular Pay. It includes gross pay for the hours worked and any paid leave. It does not include overtime hours.
ST - State Tax
"ST" on your paycheck means State Tax. Not all states require a state income tax, so for many companies, there is no state tax withholding.
YTD - Year-to-date
"YTD," or Year-To-Date, is commonly used in accounting, finance, and payroll departments. It indicates the total amount paid out from the first day of the year through the date of the pay stub.
Less Common Pay Stub Abbreviations
Some pay stub abbreviations are pretty obvious, while others are less common. Here, we'll dive into some of the less common abbreviations you may find on a pay stub.
ACT - Acting Pay
On your pay stub, there may be an ACT symbol next to your hourly wage. This indicates that you were paid at a higher rate than usual during that pay period. Typically this pay is for taking on more responsibility.
ADM - Administrative Leave
A paid administrative leave is a temporary leave without any loss of salary or benefits. It is typically required by an employer during an investigation of a work issue.
BRVMT - Bereavement Pay
Companies might offer employees paid leave when a loved one dies. Bereavement leave is usually between one and five days, however, some will offer more. After that, employees use their PTO (see above) or go unpaid.
COB - COBRA
COBRA is an extension of health care coverage that is provided by employers, mandated by federal law. It allows employees to continue receiving health benefits if they lose their job. It covers spouses and children, as well.
FMLA - Family and Medical Leave Act
The Family and Medical Leave Act (FMLA) allows eligible employees 12 to 26 weeks of unpaid, job-protected leave per year for certain reasons. These include caring for a newborn baby, recovering from illness or injury, or attending to a serious health condition of a close relative.
FSS - Faculty Summer Salary
On most pay stubs, there is a section called "Other Compensation," where you might find the abbreviation FSS.
This indicates that you received extra compensation for teaching, research, or public service work done during the summer months
HCSA - Health Care Spending Account or HSA Health Savings Account
An HCSA, health care spending account, also called a health savings account (HSA), is a tax-advantaged savings plan that allows you to save money on a pre-tax basis to cover health care costs that your health insurance doesn't cover. Money left over at the end of the year will roll over to the next calendar year.
JURY - Jury Duty
Sometimes jurors are compensated by their employers and other times they are paid by the state. The laws differ, depending on which state you are in.
TUI - Tuition Reimbursement
TUI stands for "tuition reimbursement." Some businesses offer as much as 100% reimbursement for their employees to continue their education.
UD - Union dues
Union dues are taken to support various union activities. These include negotiating contracts, handling grievances, and providing other benefits to its members. Union membership is voluntary and its dues might also have a monthly or annual payment option.
VAC - Vacation Pay
If your employer offers paid vacation days, there may be rules regarding how that vacation time can actually be used, and some employers treat this differently than PTO, described above.
Conclusion — Contact Us
If you have any questions about pay stub abbreviations, please feel free to contact us. Real Check Stubs™ offers 24/7 customer service and we'd be happy to answer any questions you may have.
Ready to optimize your entire pay stub creation process? Click this link to generate pay stubs online in minutes. See how simple it is to create your pay stubs with the five easy steps below.
Create Real Pay Stubs Online In Minutes With Real Check Stubs™
Pay stubs aren't just for employers anymore. They're a vital part of tax preparation.
With the Real Check Stubs check stub generator, you can generate 100% real pay stubs in less than a minute!
There are five steps for getting started:
Step 1 - Click here to go to our online Real Check Stubs™ Paystub Generator.
The Real Check Stubs'® Pay Stub Generator allows you to generate real pay stubs in under 60 seconds. Simply click the link above to start creating your pay stubs.
Generating real pay stubs couldn't be easier with the Real Check Stubs® Pay Stub Generator. This tool automatically calculates your tax withholdings, so there's no guesswork involved. Just enter your personal information and let the generator work its magic. Once you've generated your pay stubs, you'll be free to print them out or email them. So if you're tired of guessing at your taxes, try the Real Check Stubs™ instead." This tool allows you to have real pay stubs in minutes! Read on for the next steps.
Step 2: Choose your template
Real Check Stubs™ offers 16 different pay stub templates, making it easy to create your paycheck stubs quickly and easily. You can select from a variety of different options, including hourly, biweekly, weekly, monthly, quarterly, semi-monthly, half-yearly, yearly, and annual.
Once you've selected your template, you'll be able to customize it further by changing the date range, the number of pay periods per year, and whether or not to include deductions. Choose from any of the available templates to customize your pay stubs. Make sure to choose a template that matches your needs in terms of size and specific professional appearance.
Step 3: Enter your information
After you select your template, you'll need to enter your personal information, including your social security number, birthday, address, phone number, and email address. You'll also need to provide additional information if you'd like.
You can add as much or as little information as you'd like. Just remember that you won't be able to generate your pay stubs until you finish entering all of the necessary information.
Once you've finished entering all of the information, click on the "Preview Your Stub" button.
Step 4: Preview your information
You'll want to preview your information before printing it out. Make sure that all of the information is completely correct. If you've entered all of your information correctly in the previous steps, you should be looking at a 100% correct and real check stub. If you made any mistakes and entered your information incorrectly, you may notice that there are errors in your data. If you find any mistakes, fix them right away. You can click through the fields and make any changes if necessary. Once you've confirmed that the check stub you are looking at is 100% correct, click the "Download" button!
Step 5: Generate your paystubs.
You'll now have the opportunity to purchase your 100% real check stub and use it for whatever you like. You'll receive your paycheck stub as a PDF document so you can easily send it via email rather than printing it out. If you have any questions regarding the Real Check Stubs™ Generator tool, we offer 24/7 support!
Frequently Asked Questions
Paystubs are a great source of income for freelancers and independent contractors. The subject of pay stubs may be confusing if you're not familiar with paystub terminology. Here are some frequently asked questions to help you navigate through the world of paystubs.
What is included in the employee pay stub?
An employee pay stub includes many different pieces of information. Some of these include the employee's name, their salary, their deductions, their hours worked, and more. An employee pay stub is a document that shows the amount of money an employee earned during a given period of time. Employees may receive their paystubs once per month, and they are sent by employers to employees' homes, emails, or places of employment. These documents are sometimes called paycheck stubs, pay slips, or check stubs. A pay stub contains information about the employee's pay history, such as the number of hours worked, the total amount paid, and any taxes withheld.
What are employee check stubs used for?
Employee check stubs, or payroll checks, are used for many things. Some people use them to prove their income when applying for apartments. Others use them to verify spending ability when buying something big like a car. Others use them to see exactly what money they're taking out of their paychecks. In addition to these uses, employee check stubs can also be used to track expenses. Many businesses use them to keep track of travel costs, entertainment, and other miscellaneous items.
How to spot employee fake pay stubs?
Fake pay stubs are used to try and get fraudulent claims approved. They're often created by employees who want to cheat the system and get paid for hours they didn't actually work.
Employees sometimes create fake pay stubs to get approval for things they shouldn't get approval for. These include things like: getting approved to live in an apartment; or getting approval for a new car.
When you see a pay stub that seems suspicious, here are five things to look for to determine if the document is real or fake.
1. The number of hours worked
Pay stubs list the number of hours worked. An employee should only be able to claim for the actual amount of hours he or she worked.
2. The date range
Pay stubs show the dates an employee was employed. The dates listed should match the dates the employer hired the employee.
3. The location where the employee works
Pay stubs list where the employee works. The address should match the address of the employer.
4. The type of job
Pay stubs list what kind of job the employee had. The job description should match the job the employee did.
5. The salary
Pay stubs list how much the employee made per hour. The salary should match the rate the employer pays the employee.
These tips will help you spot fake pay stubs. If you suspect someone is using a fake pay stub, contact the employer directly.
What are the fake paystub repercussions?
Employees sometimes create fake payroll stubs to get approval from employers for things they shouldn't be allowed to approve. This includes things like getting approval to live in an apartment or getting approval for a brand-new vehicle.
When employees create fake pay stubs, they often lie about paying more in taxes than they actually did. They might even claim that they didn't earn enough money to owe anything in taxes.
This is called tax fraud. Some states classify this as a felony offense. In other cases, it's just considered a misdemeanor crime. Either way, it's illegal and can result in heavy fines.
So if you catch someone faking a pay stub, report them to the employer and contact the IRS. You'll likely be able to recover the money owed to the government.
How long should an employee keep company pay stubs for?
Keeping pay stubs for longer than a year is beneficial for both employers and employees.
Employees benefit because they can compare their pay stubs from previous years to see if they've been underpaid. They can also check to see if they've made progress toward reaching goals set during the prior year.
For employers, keeping pay stubs for longer makes it easier to track employee performance over time. This allows them to better evaluate their employees' strengths and weaknesses.
When you're ready to shred your old pay stub, wait until after you've received your W-2 for the current year. Then you can use your old pay stubs to verify that your tax returns are accurate.